Article I. Voting

SECTION 1: VOTING
A person interested in the educational use of computers and technology may become an individual voting member of ICE-CAP upon payment of the annual state dues and designating ICE-CAP as their local chapter.

SECTION 2: TERMINATION OF MEMBERSHIP
A membership terminates upon expiration of the state dues. It may also be terminated by the request of the individual or by a two-thirds vote of the Executive Board of ICE-CAP. In the latter case, the prorated balance of the person's dues will be returned.

SECTION 3: DUES
Dues for membership are approved by the Governing Board of ICE. If chapter dues are instituted than chapter dues for members shall be proposed by the ICE-CAP Executive Board and approved by a vote of the members in attendance at a general meeting.

SECTION 4: NONLIABILITY OF MEMBERS
No member of ICE-CAP shall be personally liable for the debts, liabilities, or obligations of ICE-CAP.

Article II. Meeting of Individual Members

SECTION 1: MONTHLY MEETINGS
The monthly meetings will take place at dates, times, and places specified by the Executive Board. Members will be notified prior to the meeting.

SECTION 2: SPECIAL MEETINGS
Special meetings, for any purpose, may be called by the President upon consultation with the Executive Board.

SECTION 3: VOTING RIGHTS
At any meeting of ICE-CAP each individual voting member will have one vote. Proxies will not be accepted.

SECTION 4: QUORUM
A quorum of the Executive Board will consist of five members present.

SECTION 5: DELEGATION OF DUTIES
Whenever a member of the Executive Board is absent, the President or Acting President may deem it desirable to delegate the power and duties of that board member to another voting member(s) for a specified, limited period of time.

Article III. Executive Board

SECTION 1: POLICY
The Executive Board will establish the goals and objectives of ICE-CAP. The Executive Board will establish policies based on these established goals and objectives.

SECTION 2: BUDGET
The Executive Board will establish a budget.

SECTION 3: MEETINGS
The President shall convene the Executive Board as necessary, or five-eighths of the Executive Board will also have the authority to convene the Executive Board.

SECTION 4: NONLIABILITY OF EXECUTIVE BOARD
No Executive Board member of ICE-CAP shall be personally liable for the debt, liabilities or obligations of ICE-CAP.

Article IV. Officers

Only voting members may hold office. They may hold one and only one office, whose term will be determined below. Their duties will include, but are not limited to:

SECTION 1: PRESIDENT
Shall serve for one membership year as President and become Immediate Past President the following membership year.
Shall be the administrative head of ICE-CAP.
Shall convene the Executive Board as needed.
Shall preside at all meetings.
Shall enforce the ICE-CAP Constitution and Bylaws.
Shall appoint Standing Committee Chairpersons.
Shall appoint ad-hoc committees as necessary.
Shall acquaint the President-Elect as completely as possible with the position of President.
Shall provide an agenda to the Secretary for all meetings.
Shall provide meeting notices for Executive Board meetings and general membership meetings.
Shall be an ex-officio member of all standing committees.
Shall devise ways and means of promoting membership.

Shall be a member of the Executive Board.

SECTION 2: PRESIDENT-ELECT
Shall serve one membership year and serve as President the next year and Immediate Past President the following year.
Shall serve as an assistant to the President.
Shall, in the absence of the President, have all powers and prerogatives of the President.
Shall, in the event of a vacancy in the Presidency, become President to fill the unexpired term.
Shall represent ICE-CAP at the direction of the President.
Shall represent ICE-CAP on the ICE Governing Board.
Shall serve as an ex-officio member of selected standing committees.
Shall be a member of the Executive Board.

SECTION 3: IMMEDIATE PAST PRESIDENT
Shall serve one membership year.
Shall serve as the Chairperson of the election committee.
Shall serve in an advisory capacity to ICE-CAP.
Shall review and approve current financial statements.

Shall serve as an ex-officio member of selected standing committees.
Shall be member of the Executive Board.

SECTION 4: SECRETARY/MEMBERSHIP
Shall serve one membership year.
Shall record the minutes of all meetings of the Executive Board and will forward a copy electronically to all board members.
Shall handle all correspondence of ICE-CAP as requested by the President.
Shall notify the Newsletter and Bulletin Board of upcoming meetings.
Shall maintain the chapter mailing lists.
Shall keep a record of the membership.
Shall maintain a motion and discussion data base.
Shall maintain an updated and ongoing history of ICE-CAP.
Shall devise ways and means of promoting membership.
Shall issue membership ID cards.
Shall provide mailing labels as needed.
Shall be a member of the Executive Board.

SECTION 5: TREASURER
Shall serve one membership year.
Shall have custody of all ICE-CAP funds.
Shall keep track of all meeting and membership receipts.
Shall receive all monies due.
Shall keep full and accurate accounts of receipts and disbursements.
Shall make all disbursements by check.
Shall deposit all ICE-CAP monies and other valuable effects in the name and to the credit of ICE-CAP in a depository or depositories designated by the Executive Board.
Shall report the condition of the treasury as directed by the Executive Board.
Shall assist the Executive Board in preparation of the annual budget.
Shall prepare the annual Internal Revenue Service Report.
May be bonded by the direction of the Executive Board.
Shall be a member of the Executive Board.

SECTION 6: Public Relations
Shall serve as an information liaison between ICE-CAP and the community-at-large.
Shall improve community awareness of initiatives sponsored by ICE-CAP.
Shall maintain communication with the media, educators, and community organizations.
Shall coordinate external ICE-CAP communications and publications.
Shall encourage partnerships with other state and local organizations and community groups.
Shall maintain visibility at other state and local organizations and events.
Shall report to the Executive Board as requested.
Shall be a member of the Executive Board.

SECTION 7: Events Coordinator
Shall, in consultation with the Executive Board, be responsible for programming during the year.
Shall chair the mini-conference sub-committee.
Shall have the authority to commit funds based on an approved budget.
Shall submit a budget for the mini-conference.
Shall establish a theme for the mini-conference in accordance with the directives of the Executive Board.
Shall be a member of the Executive Board.

SECTION 8:  WEB MASTER
Shall coordinate and maintain efficient access to information and software from the ICE-CAP web site.
Shall maintain timely information about chapter meetings, executive board meetings, and other information as deemed appropriate by the ICE-CAP Executive Board.
Shall keep membership informed of new Internet software tools and features.
Shall keep costs within budget constraints established by ICE-CAP Executive Board.
Shall be a member of the ICE-CAP Executive Board.

SECTION 9: MEMBERS-AT-LARGE
Shall carry out tasks and duties as directed by the President.
Shall be non-voting members of the Executive Board.

Article V. Standing Committees

Only voting members may chair standing committees. They may hold one and only one office, whose term will be one membership year. Their duties will include, but not be limited to:

SECTION 1: ELECTION COMMITTEE
Shall be chaired by the Immediate Past President.
Shall consist of 4 members of ICE-CAP, not including the officers.
Shall draw up a slate of officers for the ensuing year to be voted upon by the general membership.

SECTION 2: NEWSLETTER EDITOR
Shall coordinate the publication of a newsletter or meeting notification to be sent to the membership prior to each meeting.
Shall obtain membership lists from the treasurer to determine current newsletter distribution.
Shall work with the President-Elect to produce the program for the annual mini-conference.
Shall coordinate newsletter items between ICE-CAP and ICE.
Shall be a member of the ICE-CAP Executive Board.

Article VI. Special Interest Groups

SECTION 1: AUTHORIZATION
A. Affiliates (Special Interest Groups SIG's) may be formed within ICE-CAP.
B. An Affiliates (special interest groups) will be recognized by a two thirds (2/3) vote of the ICE-CAP Executive Board.
C .Affiliates (special interest groups) must subscribe to the Constitution and Bylaws of ICE-CAP.
D. Affiliates (SIG's) may form with a minimum of ten paid memberships to ICE with ICE-CAP designated as their local chapter.

SECTION 2: DISSOLUTION
An Affiliate Group(s) may be dissolved by a two-thirds vote of the Executive Board. Should dissolution become necessary, the Executive Board will plan for and disburse financial and material assets to another not-for-profit corporation or educational institution.

Article VII. Checks and Deposits

SECTION 1: CHECKS, DRAFTS, ETC.
All checks, drafts, and other orders for the payment of money, notes, or other evidence of indebtedness issued in the name of ICE-CAP, will be signed by either the President or Treasurer or by an appointed agent of ICE-CAP.

SECTION 2: DEPOSITS
All funds of ICE-CAP not otherwise employed will be deposited from time to time to the credit of ICE-CAP in such banks, trust companies, or other depositories as the Executive Board may select.

SECTION 3: RESTRICTED FUNDS
Funds contributed for a specific activity or project shall be treated as restricted funds and expended for the specific activity or purpose only.

Article VIII. Miscellaneous

SECTION 1: NONDISCRIMINATION
ICE-CAP will not discriminate on the basis of race, color, sex, creed or national origin in any of its activities.

SECTION 2: ORDER OF BUSINESS
The Executive Board will determine its rules for the order of business at its meetings.

SECTION 3: AMENDMENTS
These Bylaws may be altered, amended or repealed and new Bylaws may be adopted by the two-thirds vote of the general membership at any regular meeting. Written notice must be given 15 days prior to the meeting. This written notice must include both the current and proposed changes.

SECTION 4: MAILING LISTS
No mailing list will be given or sold to any person, group or business unless permission is granted by a two thirds vote of the Executive Board.

SECTION 5: DISSOLUTION
Should dissolution become necessary, the Executive Board will plan for and disburse financial and material assets to another not-for-profit corporation or educational institution.